Policies and Procedures

Admissions Policy

  • The program will comply with the State, Federal and Local Labor Laws. It shall be the policy of CiTi to provide equal opportunities for all persons affected by the myriad operations of CiTi without regard to age, race, sex, martial status, disability, creed, religion, political affiliation, or national origin.

    1. Admission into all classes is subject to acceptance and space availability. Students are encouraged to apply early. Once a class is filled, applicants are placed on a waiting list. A minimum number of students must be enrolled for classes to occur.
    2. Applicants should understand that not everyone is accepted into the program. A final decision on selection will be made after the candidate completes all of the application steps.
    3. The complete application steps, as well as other pre-requisites, are outlined on the cover of the program application packets.
    4. All candidates will receive a letter indicating whether or not they are being accepted into the program.
    5. For the Medical Assisting, Dental Assisting and Certified Nurse Assisting programs, candidates must participate in an admissions interview. The goal of the interview is to help ensure that the candidate can and will be successful in the program.

Notice of Nondiscrimination

  • CiTi does not discriminate on the basis of an individual’s race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender, gender identity, sexual orientation (the term “sexual orientation” means heterosexuality, homosexuality, bisexuality, or asexuality), political affiliation, age, marital status, military status, veteran status, disability, domestic violence victim status, arrest or conviction record, genetic information or any other basis prohibited by New York State and/or federal non-discrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups.  Employees, students, applicants or other members of the CiTi community (including but not limited to vendors, visitors, and guests) may not be subjected to discrimination, including harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic. CiTi is committed to creating and maintaining a working and learning environment which is free from discrimination, including harassment. Inquiries regarding discrimination and/or harassment may be directed to:

    Mark LaFountain
    Assistant Superintendent for Personnel
    179 County Route 64, Mexico, NY 13114
    Telephone: (315) 963-4286
    E-mail: mlafountain@citiboces.org

    Inquiries may also be directed to:
    United States Department of Education’s Office for Civil Rights
    32 Old Slip 26th floor, New York, NY 10005-2500
    Telephone: (646) 428-3800
    E-mail: OCR.NewYork@ed.gov

Transfer Policy

  • Internal transfer of credit: CiTi programs each have a specific curriculum designed to ready the student to become an integral part of the workforce. The specificity of these individual curricula will not allow transfer of credit from one program to another.

    Transfer of external credit: Transfer of credit from another institution to a CiTi program program is not allowable 

    Transfer credit Policies for Students Coming into the Practical Nursing Program from an Accredited RN program: Transfer credits are no longer accepted. Program curriculum and hours vary in each nursing program, therefore transfer of credit is prohibited.

    Returning Students

    Students who were previously unsuccessful or terminated may be allowed to return to the program once and if space allows. Returning students are not guaranteed a position in the following year’s program. Students must submit a letter to the Health Occupation Coordinator or CTE Coordinator detailing why they were unsuccessful as well as an action plan going forward outlining how they will be successful in the program.

Withdrawal or Dismissal Policy

  • Withdrawal

    It sometimes becomes necessary for a student to withdraw from a program, due to an extenuating circumstance arising from medical, personal, financial or other acceptable reason. Withdrawing students will be responsible for program costs and are subject to the Tuition Refund Policy and Return to Title IV Policy outlined in the Center for Career and Community Education Student Handbook. Students wishing to withdraw must complete the following steps:

    1. Notification of withdrawal must be submitted to the Student Services Office either by email, mail, in person or by phone. An unofficial withdrawal refers to a student who fails to attend or ceases to attend classes without notification. The withdrawal determination date for students who do not officially withdraw will be recorded as the last date of an academically related activity in which the student participated.
    2. Meet with the case manager and/or program coordinator to discuss options. There may be solutions available that do not require leaving the program.
    3. Meet with the Financial Aid Office to determine financial obligations, regulations and deadlines.

    Dismissal

    A student may be dismissed from a training program for academic, attendance, safety, disciplinary, or other reason deemed appropriate by the school, in accordance with the Center for Career and Community Education Student Handbook. Dismissed students will be responsible for program costs as previously defined.

Refund and Payment Policy

  • Program costs are due at the beginning of each new program unless other arrangements have been made. These may include a payment plan, approved agency funding, or approved private education loans. Program costs must be paid in full prior to the end date of the program.

    1. Refunds, when due, will be made without requiring a request from the student.
    2. Refunds, when due, will be made within 45 days of (1) the last date of attendance if written notification has been provided to CiTi by the student, or (2) from the date the CiTi terminates the student’s enrollment in the program or determines withdrawal by the student.
    3. Refunds for programs cancelled by CiTi:  In the event that a program has to be cancelled students will be provided a refund of 100% of any associated tuition or fees. In these instances, refunds shall be issued to students within 45 days of the planned start date for the program.
    4. Refunds for students who withdraw on or before the first day of class: Students that withdraw on or before the first day of class will receive a refund of any tuition paid; the institution will only retain application fees (not to exceed $100). Appropriate refunds for a student who does not begin classes shall be made within 45 days of the class start date.
    5. Refunds for students enrolled prior to visiting the institution: Students who have not visited the facility prior to enrollment will have the opportunity to withdraw without penalty (without incurring tuition charges) within three days following either attendance at a regularly scheduled orientation or following a tour of the facilities and inspection of the equipment.

    Tuition Refund Schedule for Non-Eligible Title IV Programs:

    1. Prior to Enrollment in the CiTi program…………………………100% REFUNDED
    2. Drop within first 6% of the CiTi program………………………75% REFUNDED
    3. Drop within first 12% of the CiTi program ……………………50% REFUNDED
    4. Drop within first 18% of the CiTi program ……………………25% REFUNDED
    5. No Refund after exceeding 18% of the CiTi program

    Enrollment percentage is computed by taking the total number of scheduled clock hours as of the students last day of attendance divided by the total clock hours in the CiTi program.

    Tuition Refund Schedule for Title IV Eligible Programs:

    1. Prior to Enrollment in the CiTi program…………………………100% REFUNDED
    2. Drop within first 6% of the Payment Period…………………………75% REFUNDED
    3. Drop within first 12% of the Payment Period…………………………50% REFUNDED
    4. Drop within first 18% of the Payment Period…………………………25% REFUNDED
    5. No Refund after exceeding 18% of the Payment Period

    Enrollment percentage is computed by taking the total number of scheduled clock hours as of the students last day of attendance divided by the total clock hours in the payment period.

    Only tuition is eligible to be refunded. The cost of books, uniforms and other miscellaneous items, are non refundable. Tuition refund checks may take up to thirty days to process. CiTi is complaint with the Veterans Refund Policy, as well as all policies as set forth in Veterans Administration Circular 22-79-6, dated March 8, 1979, on file in the school office.

    Tuition Refund Schedule for Personal Enrichment, Additional Certification and 5-Hour Pre-Licensing Courses:

    1. Drop 6 or more business days prior to the start of the course…………………………100% REFUNDED
    2. Drop 5 or less business days prior to the start of the course…………………………0% REFUNDED

    Return of Title IV Aid:

    Federal regulations governing the use of Title IV funds (student loans and Pell Grants) dictate how much of this type of aid a student has “earned” for the period of time attended. Any “unearned” Title IV funds must be returned to the Title IV program (i.e. loan program or Pell grant program). The amount of Title IV funds earned may not fully cover the institutional charges for the period of enrollment. In fact, the determination of the amount of Title IV funds that a student has earned has not relationship to a student’s actual institutional costs. A student needs to be aware that if they drop from a program, Title IV funds may have to be returned to a Title IV fund if they have not been “earned” and the student may owe the school money as a result of no longer having access to those funds. A student must pay the school the money owed for charges that are not covered by Title IV funds because the funds had to be returned. Funds are returned to the Title IV programs in the following order: 1) Direct Unsubsidized Loans, 2) Direct Subsidized Loans, 3) Direct PLUS Loans, and 4) Federal Pell Grants.